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Operation Associate | Full-Time
Operation Associate | Full-Time
The Management Sciences for Health (MSH), a global health
nonprofit organization, uses proven approaches developed over 40 years to help
leaders, health managers, and communities in developing nations build stronger
health systems for greater health impact. We work to save lives by closing the
gap between knowledge and action in public health.
We are recruiting to fill the position below:
Job Title: Operation
Associate
Job Requisition ID: R3038
Location: Abuja
Job Type: Full time
Overview
- The Operations Associate is responsible for ensuring the smooth
operations of logistics provided by the Operations Unit by providing
clerical support.
- S/he works with the Senior Operations and Procurement Specialist to
make hotel and airline arrangements, provide assistance to staff in need
of visas, assist Expats and TCN in obtaining Nigerian resident visas,
coordinate the arrangement of materials and equipment as specified in the
activity profiles and provide assistance to assure shipments to the
projects clear customs in a timely manner.
Responsibilities
- Arrange hotel for Nigerian staff, participants, consultants who are
coming to Abuja for assignments.
- Arrange hotel for TDY staff coming to assist Nigeria teams.
- Assist staff in obtaining visas for international travel.
- Assist in making international and local travel arrangements.
- Arrange for telephones and internet modems for TDY and new staff, as
the case may be.
- Provide assistance and follow up to Expats and TCNs on obtaining
Nigerian resident VISAS.
- Assist in organizing for the dispatch of goods and equipment
whenever required and ensure that packing list, waybills and export
documentations where necessary are prepared and ensure that shipping
details are communicated in writing promptly to the receiver.
- Calendar management, ensuring conference rooms are booked and
Meeting/conference/activity logistics and making sure to update the
records regularly.
- Arrange spaces for new employees making sure the availability of
desks, chairs etc. are ready for them to use on the start day.
- Coordinate the approved Activity Profiles making sure that
materials, equipment, etc required for the activity are organized and
ready for the activity
- Coordinate catering services for official functions within and
outside the office location.
- Other tasks as requested by the Supervisor.
·
Qualifications
·
Bachelor's Degree and/or equivalent relevant experience.
·
Verbal and written language skills in English required.
·
Ability to work independently and take initiative and can
start/complete tasks with basic direction.
·
Ability to learn complex program procedures.
·
Good typing skills. Good memo composition and editing
skills.
·
Good computer skills with sound knowledge of commonly used
application software.
·
Familiar with internet search engines and able to undertake
background searches on well-defined tasks.
·
Able to work independently by managing priorities and
workload within the general schedule of work, instructions, and standardized
practices.
·
Excellent command of written and verbal English.
·
Excellent Computer knowledge. Proficient in Word, Excel,
Outlook, PowerPoint, and knowledge of Photoshop. Learn and become proficient in
the firm's management system (Applied) and other carrier software or websites,
as needed.
·
Ability to Multi-task and organize ongoing projects,
looking for ways to become more efficient in completing tasks.
·
Consistently looks for ways to help support.
Application Closing Date
Not Specified.
Method of Application
Interested and qualified candidates should:
Click here to apply online
Note
·
Interested applicants substantiated as the subject of an
investigation for misconduct (exploitation, abuse, or harassment) are not
eligible to apply.
·
MSH is an equal opportunity employer and will not
discriminate against any employee or applicant for employment based on race,
color, sex, sexual orientation, gender or gender identity, religion, creed,
citizenship, national origin, age, veteran status, or disability unrelated to
job requirements.
·
MSH will take affirmative action to ensure that qualified
applicants are employed and that employees are treated without regard to their
race, age, color, religion, sex, sexual orientation, gender identity, national
origin, veteran, and disability status.